Predicting Nurse Staffing Requirements From Routinely Collected Data

NCT ID: NCT06923943

Last Updated: 2025-04-11

Basic Information

• Recruitment Status: NOT_YET_RECRUITING
• Total Enrollment: 80 participants
• Study Classification: OBSERVATIONAL
• Study Start Date: 2025-05-01
• Study Completion Date: 2026-05-30

Brief Summary

The goal of this observational study is to find out if the researchers can predict the number of nurses needed on hospital wards (units) from patient hospital data. The main question it aims to answer is:

Is it possible to predict nurse staffing requirements from routinely recorded data in hospital systems?

Researchers will ask nurses about their views of nurse staffing tools and what support they need for staffing decisions. They will analyse data from hospital IT systems.

Detailed Description

Background: Having enough nurses on hospital wards is vital for patient safety but planning for varying numbers and needs of patients is hard. Almost all acute NHS Trusts in England use the NICE-endorsed Safer Nursing Care Tool (SNCT) to guide staffing decisions. However, this approach is labour-intensive and necessitates the collection of data specifically to measure staffing requirements, not informed by data gathered for administration or care management.

Aim: Develop a method to measure demand for nursing staff on hospital wards using routine data to help plan establishments (number of ward employees), monitor staffing adequacy in real-time, and inform safe and efficient deployment of staff.

Design: A retrospective observational study across wards providing acute adult somatic (i.e. not mental health) inpatient care in 5 general hospital Trusts, predicting nurse staffing requirements from routinely collected data and validating these predictions against patient and staffing adequacy outcomes. Algorithms will be developed according to user-centred design and by engaging with patients to understand experiences of hospital nurse staffing and implications for developing algorithms.

Workstream (WS) 1 Objective: understand what does/does not work for nurses and managers when using staffing tools, and incorporate this into algorithm design. Method: User-centred design approach comprising i) a national survey of staffing matrons and Chief Nursing Information Officers to find out how staffing tools are used and patient data availability/quality, ii) workshops with nurses and nursing managers to understand staffing decision support needs at different timepoints, iii) workshops with this group plus NHS IT managers and roster companies to discuss algorithm design considerations.

WS2 Objective: develop statistical/machine learning algorithms to estimate nurse staffing requirements from routinely available patient data. Method: Since there is no "gold standard" for measuring nurse staffing requirements, researchers will first replicate measurements from the SNCT, a patient acuity/dependency classification tool. They will develop alternative algorithms including replicating individual patient acuity/dependency classifications and replicating the staffing requirements for a whole ward. They will consider staffing decisions at different timepoints. Predictor variables will come from administrative and care plan data.

WS3 Objective: assess the validity of algorithms. Method: Researchers will fit regression models to investigate the associations between actual under/over-staffing relative to each candidate measure of staffing requirements and multiple outcomes. For this, they will use routine data extracted from hospital IT systems and a micro-survey of nurses to understand perceptions of staffing adequacy. They will test whether as staffing increases relative to a measure of staffing requirements, the risk of poor patient outcomes and perceptions that staffing is inadequate decreases. They will compare model fit against models with staffing requirements measured by the SNCT.

Conditions

Nursing Workload

Study Design

• Observational Model Type: COHORT
• Study Time Perspective: RETROSPECTIVE

Study Groups

National survey

We will survey staffing matrons and Chief Nursing Information Officers in England to find out how staffing tools are used and the availability/quality of patient data in IT systems.

No interventions assigned to this group

Workshops

In workshops we will 1) ask nurses and managers what problems they have with current staffing systems and what would help, 2) discuss with nurses, NHS IT managers and IT system providers ideas for building our prediction algorithms into software products.

No interventions assigned to this group

Eligibility Criteria

Inclusion Criteria

• safe staffing lead/nurse with responsibility for safe staffing or CNIO/nurse with responsibility for IT/electronic records

• nursing manager with safe staffing remit/IT remit. OR
• clinical nurse with experience of completing Safer Nursing Care Tool ratings. OR
• NHS IT manager with familiarity of hospital Trust's systems for storing patient data. OR
• representative of company who provide rostering or patient information system services to hospitals.

• Eligible Sex: ALL
• Accepts Healthy Volunteers: No

Sponsors

Imperial College London

OTHER

Sponsor Role: collaborator

Imperial College Healthcare NHS Trust

OTHER

Sponsor Role: collaborator

Portsmouth Hospitals NHS Trust

OTHER_GOV

Sponsor Role: collaborator

NHS England

OTHER_GOV

Sponsor Role: collaborator

University of Southampton

OTHER

Sponsor Role: lead

Responsible Party

Christina Saville

Dr.

Responsibility Role: PRINCIPAL_INVESTIGATOR

Other Identifiers

NIHR166784

Identifier Type: OTHER_GRANT

Identifier Source: secondary_id

346148

Identifier Type: OTHER

Identifier Source: secondary_id

100780

Identifier Type: -

Identifier Source: org_study_id